iDocs

FunctionEight iDocs is an electronic document control system designed specifically to meet the needs of a progressive organisation. It allows for electronic classification, secure storage, easy retrieval and processing of digital versions of your paper-based documentation as well as inherently digital documents such as e-mail messages.

iDocs utilises Microsoft SQL Server or MySQL for backend functionality to form a comprehensive document administration system. With iDocs there is no need to incur the cost or risk of buying expensive new software; it makes use of what you already have.

The key features of iDocs can be summarised as follows:

• Secure document storage with advanced loss and damage preventionfeatures as well as data security measures.
• Quick and easy location and retrieval of information.
• Reduced physical storage and administrative requirements.
• Greater retention and promulgation of operational knowledge.
• Improved organisational productivity.

The main screen of iDocs is the query screen as shown below.

The query results page displays in order of reference number all documents that match the original query. The user can click on any of the field headers to sort the results in a different format. Clicking on the document number on the left will result in a screen showing all the metadata field information for the selected document.

The user has the option to update any fields if necessary. Additionally the user can select the magnifying class icon on the right to open the attached data document or image. When clicked the “envelope” icon on the right will launch the users email and send internally a hyperlink to this file to another user.